What’s the process for booking an office removal in Buckinghamshire?
Relocating a business is a high-stakes operation. Unlike a house move, where a delayed box is an inconvenience, a delayed office move is a disruption to your revenue, your staff, and your client relationships.
If you are planning an office relocation in Buckinghamshire—whether you are expanding into a larger facility in Milton Keynes, moving to a modern hub in Bicester, or setting up in a character property in Buckingham—you need a process that guarantees zero downtime and 100% reliability.
At Move In Matters, we understand that time is money. Based near Bicester and serving the entire county, we have refined our booking process to be as streamlined and stress-free as possible. Here is your step-by-step guide to booking a professional office removal in Buckinghamshire.
Why Choose a Local Buckinghamshire Office Removal Service?
Before you begin the booking process, it is vital to understand why going local matters. While national logistics companies can move desks, they often lack the agility and local knowledge required for a smooth transition in our region.
As a local specialist, Move In Matters offers distinct advantages for Buckinghamshire businesses:
- Rapid Response: Being based in Bicester means we can offer flexible site visits and last-minute support that national chains cannot match.
- Local Logistics: We know the business parks, the parking restrictions in town centres like Banbury and Oxford, and the best routes to avoid traffic hotspots during rush hour.
- Accountability: You aren’t just a job number in a national database. We are a local partner invested in your business’s successful transition.
Step 1: Contact Move In Matters for Your Free Quote
The first step is arguably the easiest, but it sets the tone for the entire project. We recommend getting in touch 3 to 6 months before your lease expires, although we can often accommodate tighter timescales.
How to start: Simply visit our Contact Us page or give our Bicester office a call. We don’t need a final inventory at this stage; we just need to know:
- Where you are moving from and to (e.g., Aylesbury to High Wycombe).
- When you are hoping to move.
- Roughly how large your office is (e.g., number of desks/employees).
The Goal: To establish availability and schedule your free site survey.
Step 2: Share Your Office Move Details for a Tailored Plan
Generic quotes are dangerous for businesses. They often miss critical details like server rack requirements or heavy filing cabinets, leading to surprise charges later. That is why our process relies on a bespoke assessment.
The Site Survey: One of our commercial move managers will visit your current premises (or conduct a detailed video survey) to assess the scope of the work. This is where we discuss:
- IT & Tech: Do you need assistance disconnecting and packing monitors, servers, and peripherals?
- Furniture: Do you have large conference tables or modular desks that require dismantling?
- Access: Are there lifts, loading bays, or height restrictions at either location?
- Storage: Do you need temporary Storage Solutions for archives or excess furniture while you settle in?
The Quote: Following the survey, you will receive a transparent, itemised quote. This isn’t just a price; it’s a proposal that outlines the resources, vehicles, and time required to get you operational in your new location.
Step 3: Confirm Booking and Prepare for Moving Day
Once you are happy with the proposal, it’s time to lock it in.
Securing Your Date: Office moves often happen on weekends or Fridays to minimise disruption. These slots fill up fast, so we advise confirming your booking as soon as your lease is signed.
The Pre-Move Strategy: Upon booking, we work with you to create a “Move Plan.”
- Crate Delivery: We can deliver sturdy plastic hire crates well in advance for your staff to pack their personal desk items.
- Labeling System: We will help you implement a labeling system (e.g., colour-coding by department) so that our team knows exactly where to place every chair and monitor in the new floor plan.
- IT Protection: We prepare the necessary anti-static packaging for your sensitive electronics.
Step 4: Enjoy a Smooth, Professional Office Relocation
On the big day, you can step back and let us handle the heavy lifting.
The Execution:
- Protection: We start by protecting your lifts, stairwells, and flooring to prevent damage to the building.
- The Strip-Out: Our team will dismantle furniture and wrap IT equipment efficiently.
- The Transport: Using our fleet of modern vehicles, we transport your assets securely across Buckinghamshire.
- The Setup: We don’t just dump boxes in the lobby. We place furniture according to your floor plan and can reassemble desks so your team can plug in and start working immediately.
Common Questions About Office Removals in Buckinghamshire
How much notice do you need for an office move? Ideally, we recommend booking 4–8 weeks in advance, especially for large offices. However, as a local Bicester firm, we can often help with short-notice moves—just call us to check availability.
Can you move us over the weekend? Absolutely. We know that business continuity is critical. We offer weekend and out-of-hours services to ensure your move happens while your business is “closed,” allowing you to reopen on Monday morning ready to go.
Do you handle IT equipment? Yes. We have specialist experience in moving commercial IT setups, including desktop computers, monitors, and server equipment. We use specialist packing materials to ensure they are safe during transit.
What if our new office isn’t ready yet? This is a common scenario. We provide secure, flexible Storage Solutions where we can hold your furniture and archives until your new lease begins or the fit-out is complete.
Tips for a Hassle-Free Office Move with Move In Matters
To ensure your booking process and move go perfectly, here are three tips from our experts:
- Appoint a “Move Champion”: Designate one person in your office to be the main point of contact for us. This avoids crossed wires and ensures decisions are made quickly.
- Audit Your Archives: Don’t pay to move paperwork you no longer need. Use the weeks before the move to shred old files or move them into deep storage.
- Check Access at Both Ends: The most common delay is a locked loading bay or a lift that hasn’t been booked. Ensure you have clearance from building management at both your old and new sites.